The Museum has an exciting opportunity for a professional to join the Museum's Executive Support Team as an Executive Assistant, providing high quality support to the Assistant Directors, and other key stakeholders as required.The Executive Support business unit manages a range of operational matters, often sensitive and complex, and works closely with all areas of the museum. The incumbent of the position will provide high level administrative support to the Assistant Directors, including managing correspondence, diary management and coordination, document management and reporting and event support. The position liaises with Governance to provide support for Council, high profile visitors and international guests. Discretion and representational skills are essential to the role.**Position Duties**- Will have exceptional administrative skills and enjoy being well-organised and have strong attention to detail.- Will have a professional image with great communication and organisational skills, and enjoy liaising with a range of people.- Will work in a fast-paced environment where priorities shift and your ability to be flexible and adapt to change is paramount.As Executive Assistant to the Assistant Directors you will:- Develop and maintain administrative systems that support the daily running of the Assistant Director's offices, including but not limited to diary management, preparation of correspondence, maintenance of filing systems, arranging meetings, travel and hospitality.- Liaise effectively with internal and external stakeholders, particularly of a senior level, to ensure seamless delivery of the Museum's business.- Timely management and coordination of briefings and materials required by the Assistant Directors for internal and external appointments, meetings, conferences and other business related activities.- Manage special events and visits hosted by the Assistant Directors for VIP guests of the Museum.- Liaise with the Directorate to provide administrative support, including catering and travel arrangements for Council and its sub committees, as required.- Understand and anticipate business requirements of the Assistant Directors and the Executive Management Group more broadly and operate with tact and discretion.- Demonstrate high-level oral and written communication skills.**Selection criteria**- Demonstrated high level administrative and clerical skills to support the Senior Executive, with an understanding or experience in the cultural sector.- High level oral and written communication skills and proven ability to build and maintain relationships with a variety of stakeholders at senior levels.- Proven capacity to manage multiple tasks and meet deadlines with minimum supervision.- Demonstrated resilience, professionalism and discretion.- Demonstrated ability to work in a small team and assist colleagues when required.**Eligibility**- be an Australian citizen- undergo a number of pre-employment checks, including a police records check.**Aboriginal and Torres Strait Islander people and those from culturally diverse backgrounds are encouraged to apply. The National Museum of Australia is an equal employment opportunity workplace.****The National Museum of Australia is committed to ensuring a child-safe and child-friendly environment. All employees are expected to demonstrate a commitment to, and support for these principles in theory and practice.
